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Tools for Getting Things Done


Team Collaboration: Slack

I don’t know why anyone would still be using email for team communication. Email was built decades ago and really hasn’t evolved since that time. Ever since Google Wave was

shuttered many years ago, I’ve been searching for something similar. Slack essentially creates chat rooms where certain members of your team can talk to each other. You can create new chat rooms for certain topics, create private rooms, upload files, and much more. Their search feature rivals Google, and they just started supporting threaded conversations. Oh, and the smartphone app is the best in its class.

Email: Gmail with multiple inboxes

We all know and love Gmail. I have my work email forwarded to my personal inbox so that I don’t have to keep several Gmail windows open, but I also use a Gmail labs feature called “multiple inboxes” for sorting my mail using the Getting Things Done methodology developed by David Allen. On my home screen, I can clear out my inbox and get to zero each day by moving emails into “action,” “next action,” “someday/maybe,” and other categories. Then it is easy to know what is a priority.

Online Meetings: Zoom

Marco found Zoom after trying out Skype and Hangouts. When team members have meetings in cars and airplanes, you quickly find out which one can handle it all. Zoom seems to have better overall connections than the others in the space. Easy links to join meetings, screen sharing options, and every other necessary feature are included for free. Check it out if you are becoming frustrated with your current online meeting client.

Spell/Grammar Checking: Grammarly

I started using this one this week, and I love it. Grammarly integrates into your browser and then shows up when you type something. So far, all the suggestions have been accurate.

Document Sharing: Google Docs + Dropbox

Our team uses Google Drive for any kind of “live” or “living” document, which is similar to spreadsheets being updated often or documents of technical specifications that we are often changing. If more than one person will open and edit the document, we use Google Drive so that many team members can edit simultaneously. Dropbox, on the other hand, is great for saving and sharing documents that only one person will edit. Also, Google does not do a good job with PowerPoint-style decks/presentations (very long load times), so we make all our decks with PowerPoint and then save versions in Dropbox. Dropbox is the best at creating local files on all computers, so if you need to email a document or just access large files quickly, Dropbox is the best for that purpose.

Task Management: Remember The Milk